Void Art Centre are hiring for a Coordinator of Production and Dynamics, a new position within Void Art Centre’s growing organisational structure which looks to interdependent forms of team-working and artistic and cultural production. The role seeks to promote care principles and empathetic approaches to stakeholder liaison and logistical management of the gallery’s programme and everyday running.

 

Coordinator of Production and Dynamics

Salary: £13,419 per annum

Location: Void Art Centre, 10 Waterloo Place, Derry.

Working hours: 20 hours per week

Contract type: Part time (3 months probationary period)

Reports to: The Director

Deadline: Wednesday 20 December 2023, 12pm

 

The Coordinator of Production and Dynamics is a new position within Void Art Centre. The role seeks to promote care principles and empathetic approaches to stakeholder liaison and logistical management of the gallery’s programme and everyday running. 

This role is pivotal in deeping Void Art Centre’s trust across the city of Derry and surrounding locale, ensuring that those who encounter the organisation, external stakeholders and internal team members are accommodated and supported. The candidate’s position will be built on the principles of interdependence, enabling conversations regarding the importance and value of care duties and access within our work and across our team. 

The Coordinator of Production and Dynamics will recognise the importance of sustainability within logistical operations and events, and will develop strategies for sustainable practice to be implemented in our programming and working environment, working with our external gallery contractors. The candidate will strive to ensure Void’s building is a site for comfort and co-operation, possessing an attentiveness to the needs of those who interact with and work there.

This role marks an opportunity to develop experimental approaches to creative production in visual arts practice, seeking ways in  which the organisation can nurture equity and collaboration in all that we do. The candidate will work with the Void team to shape how we work, embedding care within the organisation’s wider working practices. 

 

Key Objectives:

1.Be responsible for the day to day operations of Void in line with the needs of Programming, Events, Marketing and Production.

2.Ensure a high level of customer service is achieved for all visitors, clients and building users.

3.Maintain the security of the building and act upon health and safety issues throughout the building.

 

Job Specification:

This job description describes the nature of the main duties as they currently exist but is not intended to be all-inclusive. The post holder is expected to work flexibly and respond positively to changing organisational needs.

 

1.Take a lead in ensuring operations meet the needs of the programme and other events, communication is effective and the Centre runs smoothly. This will include:

  • Being the main point of contact for artists or users during prep and on the day of event.
  • Liaising with relevant colleagues regarding space usage and staffing.
  • Setting up rooms for events (including furniture, technical equipment, etc.).
  • Working with external staff to meet artists and users requirements.
  • Inducting new staff, interns, partners and artists working within the building to Void and its operations.
  • Inducting volunteers working within Void and the volunteers responsibilities and remit with regard to health and safety.
  • Taking responsibility for artists experience, ensuring their comfort and security during their stay and time working within the building.
  • Taking ownership of the use of our gallery spaces, engage space and storage; looking after housekeeping.

 

2. Ensure the efficient and effective day to day operation  and to understand the aims and objectives of Void and communicate them clearly to staff and visitors:

  • Maintain a high level of knowledge of the programming and operational activities and be able to identify problems and solutions.
  • Prepare for Operations Meetings wherein building and event issues are discussed and resolved.
  • Compile rotas for Staff, Cleaners and external workers.
  • Provide day to day supervision of Sales and Cleaning staff.
  • Ensure that standards of customer care are communicated and delivered.
  • Handle any problem or complaints efficiently and in line with Void’s standards of care.
  • Ensure that the Sales and bookkeeping adhere to the organisation’s financial procedures. All staff are expected to work in line with Void Staff Handbook.

 

3. Working with the whole team and gathering and providing information as required by colleagues. This will include

  • Building, event and exhibition attendance.
  • Environmental conditions.
  • Feedback on the coordination of space, staffing and technical needs.
  • Audience research, visitor and partner feedback and comments to be passed to relevant members of staff.

 

4. As a key holder the Coordinator of Care will have responsibility for:

  • Allowing access to electricity and gas meters when required.
  • Efficiently use CCTV for purposes of building security.
  • Appropriate licensing requirements are met at all times.

 

5. Take responsibility for building security and health and safety to ensure:

  • All staff and building users are safe and secure within the Centre.
  • Ensure access for all contractors and tradespeople as appropriate and communicate all relevant information as required.
  • The Void’s Health Safety is adhered to at all times.
  • Building access is controlled.
  • Our CCTV and door entry systems are monitored and utilised effectively.
  • Our security and fire alarm systems are monitored and utilised efficiently.

 

6. High standards of cleanliness, presentation and display in all public, staff and backstage areas should be continually met. Working with the Director and Head of Sustainable Growth:

  • Supervise and direct the activities of the cleaning staff.
  • Record and assist the activities of facilities contractors.
  • Undertake additional cleaning as required.
  • Undertake minor repairs and facility maintenance when requested.

 

7. Assist the Director as required on any other appropriate initiatives. Facilitating installation of exhibitions. Looking after admin and paperwork required for all art practitioners involved in the programme.

 

The deadline to apply is Wednesday 20 December 2023, 12pm

To apply: Please send your CV and cover letter to hello@derryvoid.com

Interviews w/c 1st of January

 

This post receives a contribution from ACNI. There is no relocation allowance for this role.

To discuss the role and for further information, please don’t hesitate to contact Viviana Checchia (viviana@derryvoid.com)